BOROUGH OF FANWOOD
75 North Martine Ave, Fanwood, NJ 07023
REQUEST FOR QUOTE
2020 SPECIFICATIONS Cleaning Services for Municipal Buildings
The Borough of Fanwood is seeking an experienced vendor to provide cleaning services to all municipal buildings as outlined below.
Please note this offering is for 11 months.
Please visit the sites prior to quoting, contact Pat Hoynes at (908) 322-8236 x 121 to schedule.
Quotes shall be returned to this office by January 2, 2020.
- Term of Contract: The term of the contract shall be from February 1, 2020 to December 31, 2020
- Cleaning supplies and equipment. Will be purchased and stored by the Vendor. Paper supplies to be provided by Borough.
- Sign-in. The successful bidder will sign in at each location cleaned every time it is serviced.
- References. Vendors shall provide a list of current cleaning clients and a list of at least three references.
- Cleaning personnel. The vendor will provide a list of names, addresses and copies of driver’s license or other identification documents as approved by the Police Department for each person performing the cleaning services. Personnel will be subject to fingerprinting. No person performing cleaning services shall have been convicted of a crime.
- Window Cleaning. The quote shall include window cleaning at all buildings once per calendar year. Pricing shall be listed as a separate line item, per window.
- Holidays. The following is a list of all holidays when Borough buildings, except the Police Department, will be closed. The Police Department is open 24 hours per day, 7 days per week.
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- New Year’s DayMartin Luther King Jr. Day
- President’s Day
- Good Friday
- Memorial Day
- Independence Day
- Labor Day
- Columbus Day
- Veteran’s Day
- Thanksgiving Day
- Day after Thanksgiving Day
- Christmas Day
- Public Works Building: The cleaning services specified shall be for all rooms except the garages.
- Cleaning Schedule for each building to be cleaned
Scope Of Work
The work performed under this proposal consists of the furnishing of qualified, experience labor, equipment, supplies and materials necessary to properly perform the cleaning functions in the Municipal Building Complex (including Police Department, Locker Room, Administration Offices, Mayor and Council Chambers, Construction Office and Court Office), Library, Public Works Building, Community House, Patricia M. Kuran Cultural Arts Center, LaGrande Park Recreational Building and Forest Road Park Recreational Building, connecting walkways are included.
Work Schedule
Work shall be performed five (5) days per week at a time scheduled by the Administrator. There will be no work performed on Saturdays or Sundays unless arranged and approved by the Administrator.
Building Days Per Week Days of the Week
Municipal, including:
- Administration Office (5)
- Police Office (5)
- Court Chambers (5)
- Library (5)
- Forest Road Park (5)
- La Grande Park (5)
- Carriage House (1) – Fridays
- Department of Public Works (1) – Wednesdays
- Community House (1) – alternate Wednesdays
TO BE DONE AT EVERY CLEANING
Each Building
1.1 The immediate walkways or steps leading to the entranceways will be inspected, swept, and garbage and debris shall be cleared. This shall include any outside waste receptacles
1.2 All mats in entranceways are to be maintained in a clean fashion. Spot or other cleaning will be accomplished as required and depending on weather conditions
1.3 Window sills and other horizontal surfaces will be dusted
1.4 Customer writing\counters will be dusted and damp cleaned
1.5 Special displays to be dusted
1.6 Glass partitions to be cleaned
1.7 Tops of counters (work areas) to be dusted and cleaned
1.8 Chair rails, divider rails, louvers, pictures, etc., within reach will be dusted.
1.9 Walls, doors partitions and other washable surfaces will be spot cleaned on a continuing basis to remove fingermarks and smudges.
1.10 All glass work within the building but excluding exterior windows, metal work and vinyl surfaces will be spot cleaned to remove fingermarks and smudges, etc.
Carpeted floors
2.1 All carpeted floor areas are to be vacuumed, moving light furniture, other than desks, file cabinets, etc., but including chairs, light tables, umbrella stands and temporary placard stands.
2.2 All carpeting to be spot cleaned on a continuing basis using standard spot removal procedures.
Resilient tile and other hard surface floors
3.1 All floors, including stairways, to be dust swept with a chemically treated dust mop. They are to be maintained on a continuing basis with attention being given to spillage, as required.
Public Areas
4.1 Public areas will be thoroughly cleaned and writing surfaces damp wiped.
4.2 Cigarette urns outside entranceways will be emptied and cleaned
4.3 Water fountains, cooler and/or chillers are to be cleaned.
Trash and Waste Receptacles
5.1 All waste receptacles will be emptied and damp-wiped, inside and out
5.2 Trash from offices, restrooms, kitchen area, etc., will be removed from building following every cleaning. Disposal is responsibility of contractor
5.3 All trash to be placed in dumpster at Borough Hall, Department of Public Works or in Parks
5.4 Plastic liners will be used for all wastebaskets and changed weekly, liners to be provided by the borough
Office Furniture
6.1 All office furniture will be dusted including the rungs of all chairs.
6.2 Telephones, desk equipment and other fixtures will be wiped clean
6.3 Glass topped desks, tables, etc., will be cleaned to remove film and smudges
6.4 Formica topped desks, tables, etc., will be cleaned to remove film and smudges.
6.5 Wood desks, tables, etc. will be dusted and polished
6.6 Upholstered furniture is to be brushed
6.7 Vinyl furniture will be dusted and damp-wiped
Employee Rest Areas
7.1 Sinks, water coolers and food heating or preparation equipment will be cleaned.
7.2 Refrigerators and/or chillers, base and wall cabinets are to be damp wiped, outside only
7.3 Television sets and other equipment to be damp wiped and spots removed.
Lavatories
8.1 All partitions, tile ledges, paper towel, tissue, soap and toilet paper dispensers will be dusted with a chemically treated cloth.
8.2 All necessary paper towels, tissues, toilet paper and soap are to be replenished as required. All paper and soap supplies will be furnished by the Borough.
8.3 All mirrors and bright work will be polished
8.4 All basins, bowls and urinals will be completely cleaned and sanitized inside and out. This includes both sides of toilet seats
8.5 Empty and clean all waste receptacles.
8.6 All floors will be damp mopped with a germicidal detergent solution.
Storage Areas
10.1 Janitorial and other storage areas to be maintained in good order at all times. They must conform to State mandate and contain an updated MSDS binder in the Janitorial Closet.
TO BE DONE WEEKLY
11.1 Edges and corners of carpeting will be hand-whisked to remove dust accumulation in areas not easily accessible by vacuum cleaners.
11.2 All light fixtures, ventilation, louvers, partitions, vertical blinds, etc., will be dusted.
TO BE DONE MONTHLY
Dusting
12.1 High dusting not reached in daily cleaning, to include
12.2 Dusting all vertical surfaces, such as walls, partitions, doors, frames and wall hangings beyond normal reach of daily cleaning.
12.3 Dusting of all ventilating and air conditioning louvers, ducts and high moldings.
12.4 Dusting of exterior of all light fixtures.
12.5 Dusting of window frames
FLOOR MAINTENANCE
13.1 Resilient flooring shall be maintained by cleaning, every (2) weeks. Work to be done on Saturday only.
Alternate 1. Resilient flooring shall be maintained by waxing and polishing every month, Work to be done on a Saturday only.
For full documentation and application form, please click here.
Requests should be directed to Pat Hoynes, Purchasing Agent, at the address listed below. The RFQ will then be transmitted to the inquirer by regular mail, e-mail, or can be picked up at the Fanwood Borough Hall.RFQs will be available on and after Thursday, November 14, 2019.All responses to an RFQ must be submitted by mail, overnight courier, and/or in person on or before noon, Thursday, December 5, 2019 at the following address:
Pat Hoynes
Purchasing Agent
Fanwood Borough Hall
75 North Martine Avenue
Fanwood, New Jersey 07023
Contact Information:
(908) 322-8236 x 121
phoynes@fanwoodnj.org